Planning a business trip



For business owners, business travel can be a valuable resource and a tax deduction. Usually, however, the business owner gets tax time and realizes that there is a huge tax liability.

Then the wheels start turning. “What other deduction do I have? Oh, family vacation!” Ideas turn into a family vacation and possibly a business trip. The fact is that unless you really do business, it’s too late after the fact.



It is possible to combine business travel and family vacations, but there are things you want to legalize. There are seminars and work tours every summer and it’s okay to take your family with you. Be aware that only the business part of your trip is tax deductible.

If you drive your own car, it will no longer cost gas to carry your spouse and children with you so that all gas is deducted. But if you skip meals, only those in the travel business can cut back.



If you all live in the same hotel room then the cost for this room will not be more than if you live alone then the whole room is deductible. If it costs more for more people in the room, there is no additional tax deduction.

Amusement parks are generally not eligible for a tax deduction unless you are in a business related to amusement parks. Deductions need to be honest and relevant to your business.



Here are some things you should do when planning and doing a business trip.

1. Plan ahead. Plan where you are going and what business you will do. There are many sources (especially on the internet) that can provide you with information about businesses and events in the area you want to visit.

2. Business purpose. There is a special purpose to travel. This can include things like going to your other business to see how they are doing, interacting with a customer or seller, looking for expansion opportunities, and so on.

3. Keep receipts. The key to taking deductions is to be able to prove that you had expenses. Receipts include original sales receipts, checks, credit card statements and bank statements.

4. Make a list of family members. Depending on the business you are involved in, there are times when your family can help gather information and offer different perspectives on the information you collect and research. Is.

If you ask family members for help, write them down at the end of the trip and let them know what you think. Make sure they tie it for the purpose of travel.

5. Log in wherever you go. Keep track of these business-related locations. Notebook or day planner can work. Also an envelope with a front log and easy receipts and information from wherever you go.

6. Log in with whom you talk. Keep track of who you meet and what you discuss. Again, a notebook, day planner or envelope may be useful.

7. Log in to the research you do. Keep track of the information you collect.

8. Business Cards Keep business cards with the people you meet and the businesses you go to.

9. Place ticket stubs. Stop Stubbs from programs like seminars and trade shows. Note that what you learned happened to you.

10. Summary. At the end of the trip, write a summary of what you did and draw your own conclusions.

The IRS monitors business trips. Their motives and legitimacy can be enhanced. By planning ahead and keeping good records, your legitimate expenses can be easily deducted under IRS codes and regulations.

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